Budget Reductions - Fighting Back

How to Come out Ahead on the Other Side of Budget Reductions

There is little doubt there will be even more pressure on your custodial budget. Cutting supplies or delaying automation, however, is probably not the best answer. We have observed over 70 years of serving customers in the Midwest Region that it is easy to cut so much that supplies begin to conflict with, instead of serving, your intended purposes. The same is true of mechanization or automation. After cost-cutting, you are still faced with rising expectations, health challenges like MRSA and seasonal influenza, evolving green and sustainability requirements, and in some cases new uses of your facilities not envisioned when budgets were established. Cutting further in these traditional areas is not necessarily the best option, or your only one. We offer a better alternative and a proven methodology.

We know that $19 out of every $20 you spend in your Annual Cleaning Budget is on people. We want to help you use that fundamental fact to your advantage.

Register for an alignment and workloading review of your facility janitorial department.

When you cut supplies, you are still working on a small portion - just 5 to 7 percent - of the average Annual Cleaning Budget. In other words, a 10% reduction in supplies nets about half of one percent from the overall budget! Yet supplies and automation are critical to productivity, achievement and building occupant satisfaction. So when you slice too deep, you handicap people doing already difficult jobs. Our solution is to help you concentrate on the largest part of the Annual Cleaning Budget: People Resources.

When you expand your viewpoint from cost-cutting to productivity enhancement, you reverse a trend of conflicts - between the needs of your custodial staff and the requirements of purchasing - that hurts your organization.  You can implement plans that result in efficiencies (cost reductions) that also have demonstrable payoffs in quality and return-on-investment. This is because they are based on changes in processes, not on further reductions in quality or features of the equipment and materials your people have available to work with. We have the roadmap you need, and have helped hundreds of customers use it.

APPA, the American Physical Plant Administrators, defines five levels of building conditions starting with “Unkempt Neglect” and climbing to “Orderly Spotless.” To move in a positive direction, experience has shown that five key elements must be aligned: DOCUMENTED PROCESS, MINIMIZED CHEMISTRY, APPROPRIATE AUTOMATION, RELEVANT EDUCATION and CONSISTENT MEASUREMENT. We call this program Alignment Process, and we have the know-how to put it to work on your Annual Cleaning Budget.

To really do more with less you have to change people. A difference we offer is to help you apply continual education, quantifiable measurement of results, on-going analysis of goals and monitoring of building occupantsatisfaction. We have the ability to provide the building blocks you need, one at a time, to improve the management system framework and to help you connect the dots to reduce costs. We can provide this framework with the supply of your chemistry, paper and future automation purchases, or we can even assist you on a cost-per-square-foot basis using existing material and equipment.

Alignment Process utilizes wide-ranging and detailed building and work analysis tools, benchmarks tailored to your goals, and measurement against your own definitions of clean - which we help you identify. We provide the on-going education and certification programs needed. We help affect changes in how the knowledge of your staff improves the results they achieve. Alignment Process addresses management issues central to doing more with less and coming out on the other side with better results and lowered people costs.

Can we review together your budgetary constraints as they pertain to your on-going goals? Alignment Process is a cycle of continuous improvement, so getting started now begins a cumulative effect. Sign up here for a no-obligation review to help you stop non-productive responses to budget pressures.